Undergraduate fee assessment: Registrar’s Office (780) 492-3113

Graduate fee assessment: Faculty of Graduate Studies and Research (780) 492-3499

Fee payment: Financial Services, Student Receivables (780) 492-3000

Definitions of the terms used in this section can be found in §240 the Glossary.

Fall 2012/Winter 2013 Undergraduate Instructional Fees: With few exceptions, tuition fees for undergraduate students are assessed by calculating the cost of each course in which the students are registered for credit, according to the following formula: fee index value x units of fee index. In §231, the units of fee index are shown following the title of each course, and are indicated by fi. The fee index value is a dollar amount that is approved annually by the Board of Governors. The undergraduate fee index for 2012-2013 is $87.82. Students in Dental Hygiene programs will be assessed at a fee index of $108.36, which includes the regular Undergraduate fee index plus the Clinical Operations fee. Individual courses taken by students enrolled in the MD and DDS programs, and by some Special Students in the Faculty of Medicine and Dentistry, are assessed using a fee index value of $146.16.

Audited courses are assessed using the formula "fee index value x units of fee index x 1/2.”

Fees are assessed by term (see §240 Glossary). A two-term course counts for fee purposes as two single-term courses, one in each term.

There is no maximum fee per term with the following exceptions.

Advanced Placement students in Dentistry are required to pay a Clinical Operations Fee of $39,185.76 per annum.

International Student Differential Fee: Undergraduate students who are not Canadian Citizens, Permanent Residents, or Convention Refugees or Protected Persons as defined by Citizenship and Immigration Canada (i.e., International students) are assessed tuition fees at a rate of $305.30 per unit of fee index. If you become a Permanent Resident, Convention Refugee or Protected Person as defined by Citizenship and Immigration Canada before the end of term, the Differential Fee will not be assessed in that and subsequent terms. Please submit proof of your change of immigration status to the Registrar’s Office (main floor, Administration Building). Sample fee assessments for International Students are available at www.registrarsoffice.ualberta.ca/Costs-Tuition-Fees.aspx.

In courses or programs where the regular tuition rates do not apply, International Students will be assessed a rate of 248% above the tuition applied to these courses or programs.

Program Differential Fees: Students admitted to the following programs will be assessed a Program Differential Fee:

Fall 2012/Winter 2013 Undergraduate Non-Instructional Fee Schedule: Students are assessed Non-Instructional Fees per term as shown below; the corresponding privileges conferred are explained in §22.2.13. Most of these fees are mandatory for most students; exceptions to Non-Instructional Fee payment rules are listed following the table.

For fee purposes, a full-time student is registered for credit in courses with a combined weight of nine or more units of course weight in a term.

¹ Denotes Mandatory Non-Instructional Fee

² Denotes Optional Non-Instructional Fee (see Students’ Union Health and Dental Plan information below)

Exceptions to Non-Instructional Fee payment regulations: Optional privileges must be selected prior to the Registration Deadline.

Students’ Union Health and Dental Plan Non-Instructional Fees

All undergraduate students who are enroled in at least 3 in the Fall Term and pay Students’ Union fees, including international students, will be automatically assessed for the Students’ Union Health and Dental Plan in the Fall Term. Coverage is for a full year from early September to the end of August. Students may choose to customize their coverage by keeping only parts of the plan or completely opt-out of the plan during the Fall Term change-of-coverage period (late August to mid September). The fee is assessed by the University of Alberta for the Fall Term only. New Winter Term students may choose to enrol in the plans. Changes to coverage can be completed online at www.ihaveaplan.ca, or by calling the Member’s Services Centre at 1-866-795-4430 or in person at the Students' Union Health and Dental Plan Office (0-26 SUB).

Opting-Out of the plans:

The deadline to opt-out of the Students' Union Health and Dental plan is the Fall add/delete deadline (see §11 Major Deadlines from the 2013-2014 Academic Schedule). Students can opt-out online at www.ihaveaplan.ca, or by calling the Member’s Services Centre at 1-866-795-4430, or in-person at the Students' Union Health and Dental Plan Office (0-26 SUB).

Fees for Special Programs:

Sample Fee Assessment Fall 2012/Winter 2013 Rates:

(For a full-time, Canadian or Permanent Resident student taking five credit courses, each with 3 and six fee index units, per term.) Further fee samples, including International Student fee samples are available at www.registrarsoffice.ualberta.ca/Costs-Tuition-Fees.aspx.

Fall 2012/Winter 2013 Graduate Instructional Fees:

Fall 2012/Winter 2013 Graduate Student Non-Instructional Fee Schedule: In addition to Instructional Fees, all graduate students are assessed Non-Instructional Fees. The Non-Instructional Fees assessed are based upon whether a student is full-time or part-time, and upon whether a student is on-campus or off-campus. Non-Instructional Fees differ between Fall/Winter and Spring/Summer.

Students are assessed Non-Instructional Fees for each term in which they register. The Fall/Winter assessment rates are shown below. The corresponding privileges conferred are explained in §22.2.13.

¹ Off-campus students are assessed the part-time Common Student Space, Sustainability and Services fees.

² Off-campus students are not assessed these fees.

³ GSA Dental Plan Fee and GSA Health Plan Fee: these fees are assessed in Fall Term to all full-time graduate students, both on-campus and off-campus.

⁴ Graduate Student Assistance Program Fee: assessed at $4.00 in Fall Term and $8.00 in Winter Term for both full-time and part-time and on-campus and off-campus graduate students. The higher Winter Term amount covers access to services provided by this fee for the subsequent Spring and Summer Terms.

⁵ Maintaining Registration Fee: Part-time Graduate students who wish to keep their program active, but who are not working on courses, projects, or thesis research register in “Maintaining Registration” by registering in M REG 800. Such students are assessed a Maintaining Registration Fee and off-campus part-time Non-Instructional fees.

⁶ Readmission Fee: Graduate students who do not keep their programs active as described in §203.3 must reapply and be readmitted before they can resume their program of studies. All readmitted students are assessed a Readmission Fee in addition to other applicable Instructional and Non-Instructional fees.

Full-time graduate students are eligible to become members of the undergraduate Students’ Union by paying the applicable fee.

Sample Fee Assessment 2012–2013 Rates:

¹ Students are assessed $604.38 in the Spring and Summer Terms. In addition, students are assessed Non-Instructional fees and instructional fees (based on the graduate level fee index value) if they register for courses other than THES in the Spring or Summer Terms.

² Students are assessed $116.67 in the Spring Term.

³ Students are assessed $461.58 in the Spring and Summer Terms.

Assistantship and Department Fees Payment Inquiries: Staff and Student Payments, Human Resources can assist with the following types of inquiries: payment of monthly stipends to holders of graduate assistantships, payroll deduction of fees from assistantships, and fees payment from department and trust accounts.

Instructor

Chair of the department in which the course is taught

Dean of the Faculty in which the course is taught.

Fall Term fees must be paid by the last weekday in September; and

Winter Term fees, plus a $40 instalment charge, must be paid by the last weekday in January (the Winter Term Fee Payment Deadline).

Spring Term fees must be paid by the last day for paying Spring fees; and

Summer Term fees, plus a $40 instalment charge, must be paid by the last day for paying Summer fees (the Summer Term Fee Payment Deadline).

Obtaining a Fee Assessment: Students enrolled in Fall/Winter or Spring/Summer are e-mailed a notification to view their Fee Assessment in Bear Tracks (https://www.beartracks.ualberta.ca). E-mail notifications are sent in August/September for students registered in Fall/Winter. Notifications are sent in December/January for students registered in Winter only; in April for students registered in Spring only and in June for Summer only. If students make registration changes they should check their Fee Assessment in Bear Tracks to determine if the change has affected their fee assessment.

Obtaining a Current Account Balance: It is a student’s responsibility to find out the correct amount of fees owing and to pay this amount on or before the fee payment deadline. Refer to §22.2.6 Deadlines for Fee Payment. The account balance can be checked at www.financial.ualberta.ca. Payments after the fee payment deadline may incur financial penalties (§22.2.7); information on refunds is given in §22.2.9. Registration deadlines are listed in §11.

Tuition Payment Options

Dishonored Cheques: Payment by dishonored cheque is treated as nonpayment of fees. Please refer to §22.2.7 for consequences. In addition to the penalties outlined there, a $25 charge is assessed for the dishonored cheque itself.

Students will be required to pay by certified cheque or guaranteed funds for any cheque returned due to lack of sufficient funds (NSF) in the account against which the cheque was written.

Deposits: Students who have paid a deposit to confirm their admission to, or continuation in, a program should deduct this from their fee assessment total.

Student Loans: Alberta students who need financial assistance apply online at Alberta Learning Information Services (www.alis.gov.ab.ca/studentsfinance). Application forms for loan assistance from other provincial governments for students from those provinces are available from the Student Financial Aid and Information Centre.

Undergraduate students must be registered full-time for the period of their loan. If your loan covers both terms of Fall/Winter, you must be registered for credit in courses with a combined weight of 9 or more in each term in order to have your loan approved.

Undergraduate students receiving a student loan must pay a Confirmation Deposit by August 15.

How to Process an Alberta Loan: Students who receive loan assistance through the Students’ Finance Board of the Province of Alberta and who have received a Confirmed Certificate of Loan Eligibility may go directly to Edulinx or a participating Canada Post outlet. Students with an Unconfirmed Certificate of Loan Eligibility should bring this form with their Student ONEcard to Student Receivables, Financial Services on the third floor of the Administration Building. In early September or January students should check the Office of the Registrar website (www.registrarsoffice.ualberta.ca) for information on the location and hours of service for loan form signing.

Students with an Unconfirmed Certificate of Loan Eligibility wishing to pay only Fall tuition and fees must present a Student Finance Board Notice of Assessment indicating further loan disbursements. Without this document, the tuition and fees for the full year will be deducted.

The fees due to the University are the first charge against the loan. If the amount of assistance awarded is less than the full amount of fees, the balance of fees owing is subject to normal fee payment regulations and deadlines.

Once the certificate is signed, the loan can be processed by Edulinx or participating Canada Post outlets.

Students must maintain full-time status for the duration of their student loan period to remain eligible for their loan funding.

How to Process a Loan from Another Provincial Government: Some governments send Disbursal documents directly to their students and in other instances to Student Receivables at Financial Services. When you receive notification, please report with your documents and your Student ONEcard, SIN and Notice of Assessment to Student Receivables, Financial Services.

Scholarships, Bursaries and Other Financial Assistance: Students whose fees are to be paid by scholarships or other assistance processed through the University, will have the award applied to the student tuition account balance prior to payment deadline. If the award does not cover the full installment of fees due, the balance must be paid by the normal deadline. Students whose fees are paid by bursaries should contact the Student Financial Aid and Information Centre. No late payment penalties will be exacted if the funds do not arrive by the fee payment deadline; however, if the award will not cover the full instalment of fees due, the balance must be paid by the normal deadline.

Students who receive direct assistance that is not processed through the University (e.g., a grant from an employer) must follow normal fee payment regulations and meet normal deadlines. Confirmation of enrolment will be provided by the Office of the Registrar on request.

Receipts: The Tuition and Education Amounts Certificate (Form T2202A) is the students’ official receipt for income tax purposes. This form can be accessed on Bear Tracks (https://www.beartracks.ualberta.ca). Students who make payments after the production of the certificate will have a revised certificate posted on Bear Tracks. Please note that students are no longer required to present a printed copy of the tax form when filing their tax returns.

Students requiring proof of payment prior to February are encouraged to use their cancelled cheque if possible. Alternatively, a cashier’s receipt will be provided at time of payment when paying in person at the Cashier’s counter of Financial Services. At any other time, Student Receivables of Financial Services will provide proof of payment at the student’s request. Please allow up to three weeks for delivery.

Refer to §11 for deadline details.

The Confirmation Deposit is nonrefundable, except in cases where a student has paid the deposit and is subsequently denied admission or is deemed ineligible to continue prior to the start of the current term. See §22.1.6 for detailed information on confirmation of registration.

If a student drops a course from a registration before the Registration Deadline, no Instructional Fees will be assessed. If the course change results in a registration status change (e.g., from full-time to part-time), Non-Instructional Fees will also be reassessed accordingly. Course drops can only be processed on Bear Tracks (https://www.beartracks.ualberta.ca) until the registration deadline for the term.

If a student withdraws from a course after the Registration Deadline and up to the Refund Deadline there will be a 50% reduction in the Instructional Fees assessed for that course. If the course change results in a registration status change, Non-Instructional Fees will also be reassessed.

Students who withdraw after the Refund Deadline will not receive any reduction in Instructional and Non-Instructional fees assessed.

Where students have a credit balance as a result of reassessment, Financial Services will issue a refund.

For course withdrawals after the Registration Deadline the effective date of the withdrawal is the day the Faculty receives the withdrawal form. Students who register and then cease to attend, or never attend, without formally withdrawing will not be eligible for any refund of fees nor will they be exempt from paying assessed fees that are unpaid.

Fees deadlines are firm and are strictly enforced. Students must ensure that they process and confirm any intended withdrawals by the required deadline since ignorance of the deadline or its consequences will not be accepted as an excuse. No special financial consideration is given to students who must withdraw after the deadlines. Students should be aware that when they withdraw from a course at any time after the Registration Deadline, they have effectively occupied a place in the class for the entire term. Since space in classes is limited, an underlying principle of this policy is to ensure that as many opportunities as possible are left open for students seeking to register. The University treats all students in an equitable fashion by adhering strictly to the deadlines published.

Students are responsible for the completeness and accuracy of their registrations. Students should validate course changes and any fee assessment changes, by reviewing their Class Timetable and Fee Assessment on Bear Tracks (https://www.beartracks.ualberta.ca).

Changes from credit to audit: If the change is made during the audit registration period (see §11), the assessment for the course will be at the audit rate both for undergraduate students and graduate students.

Partially Paid Accounts: If the full fee assessment for the term has not been paid upon withdrawal or a change from credit to audit, money may still be owed to the University. Account balances can be checked online at www.financial.ualberta.ca or Financial Services can be contacted at (780) 492-3000 for an up-to-date Statement of Account.

Refund Cheques: Financial Services normally issues refund cheques by mail up to six weeks after the Refund Deadline. If the student account is overpaid, the student will receive the refund if the registration status remains at full-time. Registration status changes from full-time to part-time will result in student loan refunds being refunded to the National Student Loan Centre.

Registration and Transcript Fee: supports the provision of services for admission, student records management, academic certification including official transcripts, convocation, and related services from the Office of the Registrar, Financial Services, and Faculty offices. This fee is assessed to all on-campus and off-campus, graduate and undergraduate students, full-time and part-time. See §23.9.2.

Student Services Fee: supports the provision of ongoing services from the Office of the Dean of Students and associated offices such as Aboriginal Student Services Centre, Academic Support Centre, Augustana Student Services, CaPS: Your U of A Career Centre, Math and Applied Sciences Centre, Specialized Support and Disability Services, University Wellness Centre which includes the Sexual Assault Centre and the Mental Health Centre, Student Success Centre, Student OmbudService, University Bursaries and Emergency Funding. The fee also entitles students to services from the International Centre. This fee is assessed to all on-campus and off-campus, graduate and undergraduate students, full-time and part-time.

Students’ Union Membership Fees: confers membership in the Students’ Union to all undergraduate students. Membership entitles a student to use all Students’ Union facilities and services. These funds are used by the organization to operate various student services (see §24.13), run annual elections, undertake political advocacy initiatives and run a host of programming activities for the students at the University of Alberta. Part of this fee is used to purchase capital equipment for upgrades to the Students' Union Building and the various businesses operated by the Students' Union.

Students' Union Dedicated Fees: composed of individual fees created through student votes in campus-wide referenda; each of which is designated for a specific purpose. Some of these are administered internally by the Students' Union, whereas the majority are controlled by independent groups on campus. For further information on all SU fees, contact the Vice President (Operations and Finance), 2-900 SUB (780) 492-4236.

Students' Union Health Plan: covers the cost of enrolment in the Students' Union Health plan for a 12 month period from September 1 to August 31 of the following year. More information, including how to change coverage including opting out of the plan by the Fall Term deadline, or how to enrol if you are a new Winter Term student, is available at www.ihaveaplan.ca or call the Member's Services Centre at 1-866-795-4430. Or in-person at the Students' Union Health and Dental Plan Office (0-26 SUB)

Students' Union Dental Plan: covers the cost of enrolment in the Students' Union Dental plan for a 12 month period from September 1 to August 31 of the following year. More information, including how to change coverage including opting out of the plan by the Fall Term deadline, or how to enrol if you are a new Winter Term student, is available at www.ihaveaplan.ca or call the Member's Services Centre at 1-866-795-4430. Or in-person at the Students' Union Health and Dental Plan Office (0-26 SUB)

Graduate Students’ Association Fee: confers the privilege of using services provided to graduate students by the Graduate Students’ Association. These include access to lecture grants and travel grants, help with academic appeals, access to inexpensive photocopying and faxing, free OmbudService, a copy of the GSA Handbook, monthly socials, emergency student loans, and many other services. The Graduate Students’ Association represents graduate students on University committees and negotiates assistantship regulations on behalf of graduate assistantship holders.

Graduate Students’ Association Dental Plan Fee: covers the cost of enrolment in the GSA Dental Plan for a 12-month period from September 1 through August 31 of the following year. More information, including how to opt in or out of the Plan by the Fall Term registration deadline, or how to enrol if you are a new Winter Term student, is available at www.studentcare.net.

Graduate Students' Association Health Plan Fee: covers the cost of enrolment in the GSA Health Plan for a 12-month period from September 1 through August 31 of the following year. More information, including how to opt in or out of the Plan by the Fall Term registration deadline, or how to enrol if you are a new Winter Term student, is available at www.studentcare.net.

Graduate Students’ Assistance Program Fee: confers to graduate students the privilege of receiving advice and counselling from Human Solutions in such areas as mental health, finances, nutrition, legal and immigration services/counselling, and other issues relevant to student life. This fee is assessed to all graduate students—full-time and part-time, and on-campus and off-campus. Further information is available on the Graduate Students’ Association website at www.gsa.ualberta.ca.

Athletics and Recreation Fee: supports the provision of recreation, sport and wellness services, access to recreation and sport facilities and the administrative support for these services that benefit students, including varsity athletics, recreation facility access, group exercise, intramural sports, aquatics, instructional recreation, special events, sport clubs, personal training, and sport development. This fee is assessed to all on-campus graduate and undergraduate students, full-time and part-time. See also §24.5.

Health Services Fee: supports the provision of health and wellness services available to students, including medical clinic services, mental health counselling, an on-site pharmacy, sexual assault services and health promotion initiatives. This fee is assessed to all on-campus graduate and undergraduate students, full-time and part-time and all students completing English as a second language programs. See also §24.16.

Universal Transit Pass (U-Pass) Fee: provides eligible students unlimited access to regular Edmonton, St Albert and Strathcona County Transit services for Fall (September-December) and Winter (January-April) academic terms. This fee is assessed to all students registered in on-campus courses in the Fall and Winter Terms (with the exception of Augustana Faculty). More information is available at www.gsa.ualberta.ca

Common Student Space, Sustainability and Services (CoSSS) Fee: sustains and supports the provision of an extensive range of non-instructional services of direct benefit to students including such services as Bear Tracks, administrative support for information technology, risk management programs such as Protective Services and the University’s emergency notification systems and a broad range of services provided through the Registrar’s Office and Dean of Students. This fee is assessed to all on-campus graduate and undergraduate students, full-time and part-time.